Overview
An AI voice assistant can create assets, their components, and tasks on those components through a spoken conversation. This is available on Android.
Accessing AI Implementation
Tap the Tools tab in the bottom navigation bar
Tap Assets
Tap the ⋮ (more options) icon
Tap AI Implementation
NOTE: AI Implementation only appears if this AI feature is enabled for the account — if it isn't, the screen shows "This AI feature is not enabled for your organization."
How to Create an Asset by Voice
Steps:
Tap Start to begin the conversation
Describe the asset out loud, including its Unit ID and description
The assistant confirms once the asset is created, and it appears in the on-screen list under Assets
How to Add Components and Tasks by Voice
Steps:
With an asset created (or already in progress), describe the component to add, including its type
If the component type doesn't already exist, the assistant offers to create it
Describe a task for the component, including the task type, maintenance method, how often it repeats, and how long it takes
If the task type doesn't already exist, the assistant offers to create it
Repeat for additional components and tasks
NOTE: If a spoken name could match more than one existing record, the assistant reads back the options to choose from.
How to Correct a Mistake
Steps:
Tell the assistant what needs to change — for example, "that Unit ID is wrong, it should be..."
The assistant updates the existing asset, component, or task rather than creating a new one
Understanding AI Implementation
Saves as you go: Each asset, component, or task is created as soon as its required details are spoken and confirmed — there's no separate review-and-save step at the end.
Requires a live connection: The conversation uses a live internet connection and the device's microphone, or a connected Bluetooth headset.
Session limits: A session ends automatically after 10 minutes of inactivity.
Use Cases / Examples
Use Case 1: Setting up a new asset in the field
A technician standing in front of a newly installed machine describes its Unit ID and description out loud, then adds its components and their maintenance tasks without touching the screen to type.
Use Case 2: Correcting a misheard detail
After the assistant creates a component with the wrong type, the technician says the correction out loud, and the assistant updates the existing component instead of creating a duplicate.
Best Practices
Speak Clearly and Specifically: Include exact Unit IDs, descriptions, and component/task type names to avoid ambiguity.
Confirm as You Go: Check the on-screen list after each item to confirm it matches what was said.
Use a Connected Headset in Loud Environments: A Bluetooth headset mic improves recognition accuracy on a noisy floor.
Troubleshooting
Issue: The AI Implementation option doesn't appear in the Assets menu.
Solution:
This feature must be enabled for the account — check with an administrator.
Issue: The screen shows "This AI feature is not enabled for your organization."
Solution:
Contact an administrator to confirm the integration is enabled.
Issue: The assistant creates a duplicate instead of updating an existing item.
Solution:
Refer to the item by its exact name or Unit ID when making a correction so the assistant can match it to the existing record.
Summary
Assets, components, and tasks can be created entirely by voice from the AI Implementation screen under Assets. Describe what to create, and the assistant saves each item as it's confirmed — corrections update existing records instead of creating duplicates.